transitionnorthfield Mailing List: Notes: Feb. 7 Awareness mtg

[Paul Sebby (psebby]

Yesterday, a short-notice Awareness Raising meeting was organized for  
tonight, Feb. 7, to discuss the April 24th Earth Day event.  We did  
not specify a note taker, but in the interest of communication with  
the wider group, here are notes from my memory.  (Others who  were  
there, please feel free to contribute your notes.)

Present:  Pat, Angel, Mary Jo, Paul.

Pat explained what she has done so far: as she's talked to  
sustainability groups in town for a community resource directory, she  
has been checking for interest in the April 24th sustainability fair  
that TN has talked about having.  (As mentioned at yesterday's  
Initiating meeting, she also has the form for reserving Central Park  
on that day.)  She has talked with the Co-op and faith communities  
about being there.

Angel and Pat will work out the details of putting down the $100  
deposit for Central Park.  Mary Jo will check the availability of the  
Armory for a rain location.

Paul expressed several concerns about this event:  how do we limit the  
size and scope (and delegate tasks) to make this be a manageable  
event?  Through the fault of no one, there have been many  
communication disconnects around this event, which is another red flag  
that makes me want to scale the event down, not increase the size and  
complexity of it.

Pat wants it to be a fun and diverse event with a wide appeal and has  
ideas about bringing in youth groups, music, the mayor, etc.

Angel mentioned the need for a registration flyer about the event that  
we can send to various groups and people who may be interested in  
having a table there, with a cut-off return form at the bottom for  
them to register.  We did not discuss what the registration fee should  
be.  (At yesterday's Initiating meeting, there were suggested fees  
ranging from $5 to $25.)

Everyone agreed that this event needs to be handed off to the  
Awareness Raising committee to plan and delegate tasks.  We need to  
discuss who needs to do what, and when, in these areas:
- Finalize the process for registration.  What are the parameters (if  
any) for what groups we will invite? Is there a limit on the number of  
groups?  How much is the registration fee? Who will collect the  
returned forms and fees?
- Assign a budget for the event.
- Create and send/give out the registration flyer.
- Logistics planning: tables, setup, takedown, cleanup.
- Create a publicity flyer.

We agreed to bring the above tasks and questions to next Saturday's  
Awareness Raising meeting.  Unfortunately, Pat cannot attend that  
meeting since she'll be at a Transition US meeting next weekend.

    Paul